Comprehensive Archiving of Microsoft Teams Documents

CtrlSync offers a comprehensive and secure way of synchronizing documents from chats or folders in Microsoft Teams to a data repository of your choice: located where you want it – On Premise, Cloud or Private Cloud. By doing so, it effectively archives these critical documents.

Archiving allows organizations to securely store information, maintain a clear record of communications and decisions, and protect against data loss. 

CtrlSync is built upon M-Files, the leading Intelligent Information Management platform. 

Demonstration of Document Syncronization between M-Files and Microsoft Teams

Archiving of Teams documents is relevant for a number of reasons:

Compliance Requirements

CtrlSync captures, processes, and preserves your data in real-time.
Your M-Files archive serves as a valuable resource for future reference, audits, and compliance checks.

Records Management and Retention Policies

Regulatory requirements often mandate the retention of business records, making archiving essential for legal compliance.

National Regulations

In compliance with certain national regulations, businesses are obligated to store their documents locally. Additionally, specific documents may necessitate extended retention periods due to archiving guidelines.

Searchability and Display

Storing documents on a platform alongside documents from other sources allows you to search and display all documents related to a specific topic.

Workflow Initiators

Discovering and adding a document to your own repository can kickstart a workflow and trigger a series of actions.

Backup and Security

If you’re a subsidiary of a large corporation with one Teams domain, archiving helps secure documents from your own subsidiary.

CtrlSync - bridging the gap between Teams an M-Files

In essence, CtrlSync enhances collaboration and document management by allowing users to work within the familiar interfaces of Teams and SharePoint while benefiting from the robust metadata management capabilities of M-Files. This synergy is particularly beneficial for organizations that require efficient document handling and collaboration across various projects. 

By implementing a robust archiving solution like CtrlSync, companies can leverage metadata management to enhance searchability and retrieval, while ensuring that valuable information is readily accessible and secured. 

The archive exists even if the original documents are removed or changed in Microsoft Teams. This strategic approach not only safeguards business continuity but also empowers companies to harness the full potential of their collaborative efforts within Microsoft Teams. 

The CtrlSync archive can be used for archiving documents from other sources as well or even act as your preferred Document Management Platform. 

Key benefits

CtrlSync can be particularly useful in environments where collaboration and document management are critical, such as in project management, legal firms, and any organization that relies heavily on document-sharing and teamwork. Its ability to translate folder structures into valuable metadata makes it a powerful asset for any knowledge-driven organization. 

Automated Synchronization

Say goodbye to manual backups

Our tool automatically syncs your Teams documents to M-Files, ensuring your data is archived without interrupting your workflow.

Metadata Magic

CtrlSync will organize your data

Leveraging M-Files’ powerful metadata capabilities, your documents are categorized, tagged, and easily retrievable, meeting stringent compliance requirements with ease.

Security and Control

Keep your data secured

 CtrlSync enhances your data security with permission management and version history tracking, safeguarding against unauthorized access and data loss.

Get in touch with us!

Archive

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Experience the power of CtrlSync and elevate your data compliance strategy. Start your free trial today and unlock the potential of a truly integrated archival solution.

Compliance Requirements

CtrlSync captures, processes, and preserves your data in real-time. Your M-Files archive serves as a valuable resource for future reference, audits, and compliance checks.

Records Management and Retention Policies

Regulatory requirements often mandate the retention of business records, making archiving essential for legal compliance.

National Regulations

In compliance with certain national regulations, businesses are obligated to store their documents locally. Additionally, specific documents may necessitate extended retention periods due to archiving guidelines.

Searchability and Display

Storing documents on a platform alongside documents from other sources allows you to search and display all documents related to a specific topic.

Workflow Initiators

Discovering and adding a document to your own repository can kickstart a workflow and trigger a series of actions.

Backup and Security

If you’re a subsidiary of a large corporation with one Teams domain, archiving helps secure documents from your own subsidiary.