--- title: "CtrlDocs · Smart apps for M-Files, cloud or on-premise" url: "https://ctrldocs.com/" language: "en" description: "CtrlDocs add-ons for M-Files: dashboards, AI answers from your vault, co-authoring in Office and process maps. M-Files Solution Partner of the Year 2025." dateModified: "2026-10-14" --- Smart Apps for M‑Files # Make M‑Files easier to use every day Your people work in M‑Files, with Teams and Microsoft Office open beside it. Our add-ons give each job its own screen in M‑Files, and keep what people write there in the vault. Each one runs on every M‑Files edition, in M‑Files Cloud or on-premise. [Book a demo](https://ctrldocs.com/contact/) [See the add-ons](https://ctrldocs.com/products/) ![Several CtrlDocs add-ons side by side: a CtrlPortals dashboard with figures and charts, a CtrlScout answer with a bar chart, a CtrlProcesses process map with a step open, the CtrlShare dialog for opening a document in Office or the browser, and a CtrlConnect card for an M-Files link in a Teams chat.](https://ctrldocs.com/img/zuf4Ryz78s-200.webp) ## Every record gets the screen its job needs CtrlPortals is set up around your own records, for quality, projects, sales or anything else in M‑Files. Open a customer, a project or a document and everything about it is on one page. Charts read the vault itself, and any bar opens the records behind it. [See CtrlPortals](https://ctrldocs.com/products/ctrlportals/) ![The Production bar of a CtrlPortals chart with its Draft part clicked, and below it the list of the six draft documents behind it, with their document type and owner.](https://ctrldocs.com/img/P_MOuJcjnt-200.webp) ![The CtrlScout panel in M-Files answering the question How many documents do we have in each class with one sentence and a bar chart of documents by class.](https://ctrldocs.com/img/Y5pYXL3KJW-200.webp) ## Ask your vault in plain words Ask how many there are, which ones or what has changed, and CtrlScout finds the records, counts and charts them, summarises the documents and drafts an email. An answer names the documents it read, and a count shows what it counted. It sees only what the person asking may see, and the AI model runs in Europe unless you choose otherwise. [See CtrlScout](https://ctrldocs.com/products/ctrlscout/) ## Write it together in Microsoft Office With CtrlShare, colleagues and people outside the company work on the same M‑Files document at the same time, in Microsoft Office on the desktop or in the browser. When they are done, it comes back to M‑Files as a new version, with its history and permissions. [See CtrlShare](https://ctrldocs.com/products/ctrlshare/) ![The CtrlShare share dialog listing three people: two colleagues who can edit and an external contact from another company who can view, with Back and Share buttons.](https://ctrldocs.com/img/yMxOfO9S5v-200.webp) ![The panel of the step Assess severity and contain beside a process map in M-Files, listing the complaint-handling procedure, a note on severity, the open complaints by severity and a link that starts a new non-conformance.](https://ctrldocs.com/img/ItZG88zHYE-200.webp) ## Show your people how the work is done Process maps drawn in Elements.cloud appear in M‑Files, where people work from them. Each step leads to the approved procedure behind it, the cases still open and the form that starts a new one, so the work starts on the map. [See CtrlProcesses](https://ctrldocs.com/products/ctrlprocesses/) ## Pick a product and watch it work [Book a demo](https://ctrldocs.com/contact/) ## More add-ons for everyday M‑Files work Keep Teams and SharePoint files in the vault with their metadata, and record hours on the customer or project they belong to. [![](https://ctrldocs.com/img/D8nYm2kQ7e-200.webp) ### CtrlTeams Microsoft Teams, governed from M‑Files Start a project in M‑Files and its team in Microsoft Teams is ready, with the right people in it and your folders and templates in place. What they write there is kept in M‑Files. See CtrlTeams](https://ctrldocs.com/products/ctrlteams/)  [![](https://ctrldocs.com/img/8xdWk0WXwa-200.webp) ### CtrlSync Teams and SharePoint, filed with metadata and rights People work in Teams or SharePoint, and the documents you want kept are copied to M‑Files with metadata, filed under their project with the access rights preserved. See CtrlSync](https://ctrldocs.com/products/ctrlsync/)  [![](https://ctrldocs.com/img/c1qz6nhynk-200.webp) ### CtrlConnect M‑Files details, right inside Teams and Outlook An M‑Files link pasted into Teams or Outlook shows the record's title and description, and in Teams it comes with buttons that open the record. You can also search M‑Files from the Teams chat, on a phone too. See CtrlConnect](https://ctrldocs.com/products/ctrlconnect/)  [![](https://ctrldocs.com/img/ZnaY7ktwkQ-200.webp) ### CtrlTime Time tracking where the work happens Record hours in a calendar inside M‑Files, on the customer or project they belong to. Approved weeks feed payroll, invoicing and project follow-up. See CtrlTime](https://ctrldocs.com/products/ctrltime/)  [![](https://ctrldocs.com/img/yJrgMBEF69-200.webp) ### FancyLinks M‑Files links with the details built in M‑Files links that show which document and which version they point to, and open it directly. Free to use. See FancyLinks](https://ctrldocs.com/products/fancylinks/)  [See all the add-ons](https://ctrldocs.com/products/) ## Solution Partner of the Year 2025 CtrlDocs ApS was named M‑Files Solution Partner of the Year 2025 at the M‑Files IMPACT Global Conference in Athens, where 14 partners from 11 countries were honoured. - In the M‑Files Solution Catalog since 2022 — CtrlShare became our first product there in March 2022. - A partner of both platforms — We are an M‑Files Solution Partner and an Elements.cloud partner. [Read about the award](https://ctrldocs.com/blog/m-files-solution-partner-of-the-year-2025/) ![Frederik Madsen, CTO, holding the M-Files Solution Partner of the Year award, and Steen Madsen, CEO, both of CtrlDocs, at an outdoor evening event during M-Files IMPACT 2025](https://ctrldocs.com/img/u5GA70iU0V-200.webp) Frederik Madsen, CTO, and Steen Madsen, CEO, with the award. ## Start from a solution, or have one built [![](https://ctrldocs.com/img/-FHqRBARrJ-200.webp) ### VisualQMS Solution Management's pre-configured quality management system, with the processes in Elements.cloud and the quality records in M‑Files. It works with several of our add-ons. Go to visualqms.com](https://visualqms.com/)  [![](https://ctrldocs.com/img/Dmf-s4sQU0-200.webp) ### CtrlDocs for Elements Elements.cloud links to documents through its URL library. CtrlDocs for Elements adds document control to those links, so a procedure is reviewed and approved before its PDF replaces the old one in Elements.cloud. See CtrlDocs for Elements](https://ctrldocs.com/ctrldocs-for-elements/) [### Built to order When your procedure needs something none of our products does, we develop it: an addition to the M‑Files interface, or an integration with a system you already run. See what we can build for you](https://ctrldocs.com/m-files-development/)  ## Ideas for the M‑Files you already run [![](https://ctrldocs.com/img/PGanWr0OwF-200.webp) CtrlScout · 8 October 2026 ### Sovereign AI in document and information management What sovereign AI means when the AI reads your document system: where the processing happens, what the model may read, what is kept, and who decides. Read article](https://ctrldocs.com/blog/sovereign-ai-for-m-files/) [![](https://ctrldocs.com/img/UxPKs3LISe-200.webp) CtrlTeams · 26 November 2025 ### CtrlTeams: Microsoft Teams governance and compliance Teams is where projects start and files get shared, but it was not built to keep the record. CtrlTeams sets up each new team from a template and keeps its documents in M‑Files. Read article](https://ctrldocs.com/blog/ctrlteams-microsoft-teams-governance/) [![](https://ctrldocs.com/img/2t4EGHMkrU-200.webp) CtrlShare · 30 October 2025 ### Co-authoring in M‑Files: Office Online Server retires Microsoft retires Office Online Server on 31 December 2026. M‑Files customers who co-author through it can move to M‑Files Cloud, or co-author through OneDrive with CtrlShare. Read article](https://ctrldocs.com/blog/office-online-server-retirement/)  ## Tell us what your people want from M‑Files Describe the problem in a few lines and we answer the same working day. We demonstrate the products that fit, and help set up a demo environment so you can try them yourself. [Book a demo](https://ctrldocs.com/contact/)