Achieve Excellence With Visual QMS

Visual QMS is available for immediate implementation as a Pre-Configured Cloud Solution for Quality Assurance, with support for Business Process Management, Document Control and much more. Visual QMS can also be extended with modules to provide elegant solutions to most Quality and Compliance related challenges – while allowing you to scale the system to your needs.

Based on our experiences implementing Quality Management Systems and other management solutions at some of the leading Nordic companies and franchises, we have developed a new solution together with our customers to support their quality processes and compliance requirements in a more modern and affordable way. This system is scalable to the size and needs of the organization: including flexible Cloud/On-Premise implementation, modern data and software integration possibilities, security, ease-of-use and high scalability of functionality and user-pools.

A Powerful, Pre-Configured Quality Management System

Visual QMS manages Total Quality and allows you to see the Quality Management System from different perspectives:

Controlled Document Management

Documents and other guiding contents are crucial to a Quality Management System, often the main guidance to assure your people comply with the Quality standards. There needs to be a way to easily retrieve them (preferably in the right contexts) and to collaborate around changes in a controlled manner.

Plan, Create and Manage all your Quality content with pre-configured (or custom) workflows, smart distribution and fast search functions. Build relationships between different content, processes and user roles to greatly add value to your QMS. Store and deliver approved content where your Users need it, in the right context for their specific roles. With Web and Mobile access!

Diagram of the Controlled Document Cycle
Screenshot of the Easy Process Drawing Tools

Communicate your Business Processes Visually

Process documentation is a key activity of Quality Management and can be useful to help your people always do the right thing – at the right time. Ideally, these processes can be hubs of information that are accessed on a daily basis, kept up-to-date behind the scenes and hold links to relevant guiding content such as detailed instructions, policies, video guides, etc. In order to ensure process coverage for all the standards, regulations and goals you strive to comply with, the processes should also be connected to their relevant compliance statements and Key Performance indicating metrics.

The best and easiest way we’ve found to ensure people know how to consistently succeed with a process (and comply with the relevant quality standards) is to create a visual and hierarchical company manual, showing the work activities both as part of the big picture and in a more detailed view. We also include links to relevant guiding documents and videos. This way, your people will always know where they are in a process, what to do next and how to do it properly. With Visual QMS, you can easily start drawing and distributing elegant, Easy-to-Follow process maps to provide employees with a continuously updated, Online Manual for their work.

Manage Supporting Quality Processes

There are several processes that support a Quality Management System – such as Internal and External Audits, Management Reviews, Risk Management, Continuous improvement, etc. – to ensure it can keep fulfilling its purpose.

Visual QMS provides workflows and collaboration for Quality Processes such as Audits & Change Management: with logs, workflows, advanced access control and more. Delegate and ensure completion of important tasks: with scheduling, notifications and reminders. Easily get an overview of actionable data from each supporting activity; for use in CAPA, Improvements, Management Reviews and more. Visual QMS comes with support for the fundamental Quality Assurance processes. More can be added through our Extension Modules.

Easily manage audits with a great overview in VisualQMS
Examples of Compliance references, including ISO 9001, ISO 14001, GDPR, Anti-Bribery or Bribery Act and other regulations.

Bring Life to your Compliance Requirements

Visual QMS doesn’t just keep track of your regulatory statements (such as ISO 9001, ISO 14001, GDPR, Bribery Acts etc.) – Visual QMS makes your compliance requirements come alive in the visual quality manual. Easily ensure that your key requirements are properly supported by your processes and other QMS content. Monitor compliance with actionable data and insights that make the Quality Manager’s job easier – and that keep upper management updated and engaged!

LETS WORK TOGETHER

Get in Touch With Us Today!

We are ready for a meeting any time of the day to discuss your business needs, or if simply you would like to chat over a virtual cup of coffee (Or beer if that is more your cup of tea)

A Useful QMS, No Matter How You Look at It

Visual QMS allows you to view your Quality Management System in a context that makes sense to you, no matter which lens you prefer.

We have come across 4 distinct perspectives from which Quality Professionals prefer to build, navigate and understand their Compliance and Quality Management Systems: 1) from lens of the listed Compliance Requirements (ISO, GDPR etc.), linking the statements to relevant supporting content to ensure compliance; 2) from the Business Process perspective, promoting the process documentation as the main source of knowledge for the company; 3) focusing on diligent management of the Supporting Quality Processes (such as Training, Audits, CAPA etc.); and finally 4), through careful promotion of Documents, Videos and other Guiding Content – easily found and delivered to the right people, at the right time.

All of these perspectives have their advantages and limitations. But when used together, they each create synergistic effects that greatly increase the value of the QMS. Which is why Visual QMS facilitates all of them through its 4 Core modules.You can view your content based on the ISO 9001 requirements, to see which ISO statements have support in your processes and documents. Or, use the processes as the guiding context: to find all the documents and ISO content in relation to process activities. You can also just perform a content search, on all or specific content types (such as guiding documents, process diagrams or audit data, etc.), and find them together with their relevant relationships and supporting data in the search results.

Also Available as a Tailored Solution!

All our modules work in synergy, creating relationships to increase the value of each component exponentially. The more modules, the greater the synergy. But you can scale the solution freely depending on your needs.

In the case of solution overlap, we may be able to make a smaller integration of a module, for example to just show some data from other systems.

Diagram of an example system with our supporting modules

What is Under the Hood?

We use two Standard Solutions that are the very best at what they do, to form the platform for our Quality Management System.

Elements.Cloud

Elements is our standard solution for managing and delivering the process documentation in an easy but powerful Cloud service. Elements leans on decades of experience delivering solutions for Compliance and Quality Management to over 1.000 companies, including over 10% of the Fortune 500. It is the next step in compliance solutions: a Cloud-based service with web access to content and easy tools for mapping business processes and capturing your business requirements. Read more at Elements.Cloud

The Elements.Cloud Logo

M-Files

M-Files is our standard solution for Content Management Services: with the best search tools, access control, version control, workflows and process automation on the market. M-Files is a recognized leader and innovator in Information and Content Management. It is the most advanced solution for AI assisted classification, making it faster and easier to save information while guarding against human error.

M-Files leverages intelligent metadata, easily designed but powerful workflows and artificial intelligence to give IT, software admins and End-Users a unique experience. AI assisted classification of data combined with M-Files’ repository neutral way of indexing data, means a big sub-project to migrate existing content might not even be needed to start using and benefiting from M-Files. M-Files just works, and it brings your document management to the cutting edge of software innovation. Read more at M-Files.com

The M-Files Logo

Enterprise Content Management

Visit VisualQMS.com to learn more