Book a demo
Products

Add-ons that make M‑Files do more

Each add-on takes on one job in M‑Files, such as showing a manager the figures or writing a document together with a customer. Several of them work together, so you can start with one and add the next when you need it.

Book a demo
A CtrlPortals list of open sales opportunities grouped by stage, Lead and Proposal, with the owner and value of each

Pick the one for the job in hand

CtrlPortals

Dashboards and UI that make M‑Files yours

Record pages, forms, boards and dashboards inside M‑Files, set up around your own records for any process. Open a project, a customer or a document and see everything that belongs to it.

See CtrlPortals 

CtrlShare

Co-author in Office on any M‑Files, cloud or on-premise

Open an M‑Files document for colleagues and outside parties to edit together, in desktop Office or the browser. It comes back to M‑Files as a new version.

See CtrlShare 

CtrlScout

AI for your M‑Files vault, cloud or on-premise

Ask your M‑Files vault in plain words. CtrlScout finds the records, counts and charts them, summarises documents, drafts the email and suggests the details for a new document. It only sees what you can see.

See CtrlScout 

CtrlProcesses

Show your people how the work is done, inside M‑Files

Your Elements.cloud process maps inside M‑Files. Every step leads to its procedure, the record it produces and the standards that apply.

See CtrlProcesses 

CtrlTeams

Microsoft Teams, governed from M‑Files

Start a project in M‑Files and its team in Microsoft Teams is ready, with the right people in it and your folders and templates in place. What they write there is kept in M‑Files.

See CtrlTeams 

CtrlSync

Teams and SharePoint, filed with metadata and rights

People work in Teams or SharePoint, and the documents you want kept are copied to M‑Files with metadata, filed under their project with the access rights preserved.

See CtrlSync 

CtrlConnect

M‑Files details, right inside Teams and Outlook

An M‑Files link pasted into Teams or Outlook shows the record's title and description, and in Teams it comes with buttons that open the record. You can also search M‑Files from the Teams chat, on a phone too.

See CtrlConnect 

CtrlTime

Time tracking where the work happens

Record hours in a calendar inside M‑Files, on the customer or project they belong to. Approved weeks feed payroll, invoicing and project follow-up.

See CtrlTime 

FancyLinks

M‑Files links with the details built in

M‑Files links that show which document and which version they point to, and open it directly. Free to use.

See FancyLinks 

How the add-ons fit together

A few of the add-ons are built on another add-on or appear inside one, which is worth knowing before you choose where to start.

Time tracking built on CtrlPortals

CtrlTime is built on CtrlPortals, the add-on that puts dashboards, boards and forms inside M‑Files. Its time calendar, weekly timesheet and reports are all made with CtrlPortals, so CtrlTime needs a CtrlPortals subscription.

A co-authoring button in the Teams chat

CtrlShare lets colleagues and outside parties edit an M‑Files document together in OneDrive. CtrlConnect brings M‑Files search into a Teams chat, and a pasted link shows the record's details. With both, a document that is open in OneDrive gets a co-authoring button in the chat.

Project teams set up from M‑Files and archived there

CtrlTeams sets up a project's team and channels from its record in M‑Files, with the right members, folders and templates, and the team's documents are synchronised to M‑Files. CtrlSync archives any team or SharePoint site you connect, with or without CtrlTeams: every later change is saved as a new version, and the documents stay when the team is deleted.

Processes drawn in Elements, followed in M‑Files

CtrlProcesses brings the process maps drawn in Elements.cloud into the vault. People click a step and open the procedure or the view behind it, or create the record the step calls for. CtrlDocs for Elements runs the other way: a procedure approved in M‑Files is published as a PDF to the Elements.cloud URL library, where it replaces the old link.

When you need more than an add-on

VisualQMS

VisualQMS is Solution Management's pre-configured quality management system on M‑Files and Elements.cloud, for when documents, processes, audits and training belong in one place. It works with several of our add-ons.

Go to visualqms.com 

CtrlDocs for Elements

CtrlDocs for Elements adds controlled documents to Elements.cloud. Procedures are reviewed and approved in M‑Files, with reminders and electronic signatures, and Elements.cloud always links to the latest approved version.

See CtrlDocs for Elements 

Built to order

If none of our add-ons does the job you have in mind, we develop it for your vault: an addition to the M‑Files interface, or an integration with a system you already run.

See what we can build for you 

Tell us what gets in the way in M‑Files

We answer the same working day, demonstrate the products that fit, and help set up a demo environment so you can try them yourself.

Book a demo

Questions about the add-ons

How are the add-ons installed?
The add-ons that are vault applications are installed in M‑Files Admin, and some of them also need a licence file. The page for each add-on lists what it needs to run.
Who sets them up?
Your M‑Files administrator, in M‑Files Admin. CtrlPortals is the clearest case: its dashboards, portals, charts and views are set up there, so your administrator decides what each one shows.
Which M‑Files clients do they run in?
Each product page names the clients its add-on runs in. CtrlPortals runs in the new and the classic desktop client and in M‑Files Web, with the same functionality in each. CtrlConnect lives in Teams, on the desktop, in the browser and on a phone.
Do they work on-premise and in M‑Files Cloud?
Yes. Every CtrlDocs add-on runs on every M‑Files edition, in M‑Files Cloud or on-premise, with M‑Files 25.1 or later on the server and in the clients. Each product page lists anything else it needs. CtrlSync stores the documents it copies on-premise, in your own cloud or in M‑Files Cloud.
Is there a trial?
Every add-on comes with a 30-day trial, and for CtrlPortals we extend it when a rollout needs longer. FancyLinks is free to use, so it needs no trial.
Can you build something the add-ons do not do?
Yes. We develop additions to the M‑Files user interface and integrations with OneDrive, Teams, SharePoint, Elements.cloud and other systems, and we add configurable functionality to workflows where a procedure needs it. See what we build to order.
Who sells and implements them?
We sell them directly. Solution Management ApS in Copenhagen, an authorised M‑Files reseller and an Elements.cloud reseller, sells and implements them too, for M‑Files customers in the Nordics and further afield.