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FancyLinks

M‑Files links with the details built in

Links that say what they point to

Send a colleague an M‑Files link and they can see what it is, and which version, before they open it. The link takes them into the document itself. FancyLinks formats the link for you, and it is free to use.

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The FancyLinks window with a template picker set to Single Files and a Latest version switch turned on. Below them is the link it produced: the document's name in bold, followed by links marked Web, Client/Mobile Open and Client/Mobile Show.

Pick a template, paste the link

Choose a template in M‑Files, in the desktop client or on the web, and the finished link is ready to paste. The templates are written once, and every link made from one looks the same.

  • Instructions that point at the right version — The link can carry the version number or the date, so a procedure or a work instruction links to the exact version its author meant.
  • Straight into the document — The standard M‑Files link opens a view first. This one can open the document itself.
A FancyLinks template written in HTML, with placeholders for the name or title, the version and the Web, client and SharePoint links, and an emoji in front of the name and of two of the links
A template your administrator writes once, with a placeholder for the name, the version and each way in.

A link into the file everyone is editing

Used with CtrlShare, FancyLinks makes a link that points at the OneDrive document people are working on together, so the person you send it to lands in the live file.

About CtrlShare
FancyLinks over a Word document with the Co-Author template selected, producing a link to open the co-authoring copy or show the document in M-Files
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Decide once how your links should look

Several ways in on one line

One link can offer several ways in: open the document, show it in M‑Files or go to its details. The reader picks the one that fits what they have to do.

The document's own details in the text

The link is written from the document's own fields: its name, its version number or a date. People can read what they are about to open.

An emoji that shows what it is

An emoji in front of the text marks the kind of document, so a message with several links is still easy to read.

Links in your own wording and style

The wording and the order are yours to set, and so are the colours and the styles.

Still works when pasted into SharePoint

A link can keep working when it is pasted into Microsoft SharePoint, so one link serves M‑Files, the web and a SharePoint page.

A different link for each kind of document

A link to an invoice can look different from a link to a drawing. Each template applies to the kinds of document you choose, and conditions on their fields narrow the choice further.

What it needs to run

  • Any M‑Files edition, in M‑Files Cloud or on-premise, with M‑Files 25.1 or later on the server and in the clients.
  • Runs in the M‑Files desktop and web clients.

Write to us and we'll tell you how to get it. If you would rather see the templates in use first, ask us for a demo.

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Questions about FancyLinks

How is this different from the hyperlink M‑Files already has?
The standard M‑Files hyperlink gets a colleague to the object, but it opens a view rather than the document. FancyLinks builds the link from a template instead: it can open the document directly, carry the object's own metadata in the text, and include HTML formatting and a Unicode emoji.
What does FancyLinks cost?
Nothing. FancyLinks is free to use. It comes with a knowledge base of tutorials and user guides, and there is an affordable support package if you want help beyond that.
What is a template made of?
HTML with placeholders for the object's properties, so the wording, the order, the colours and the styles of the link can all be set. A template is written once; people then pick it in the M‑Files desktop or web client and paste the result.
Can different object types get different links?
Yes, and that is most of the point. A template applies by object type and class, and conditions on properties narrow it further, so a link to an invoice comes out differently from a link to a drawing without anyone formatting it by hand.
Can a link point at one specific version?
Yes. A version-specific template makes a link that can carry the version number or the date in its text, so the reader can see which version they are opening.
Where can I paste a FancyLinks link?
Wherever you paste an ordinary link: an email, a document, a chat or an intranet page. A template can also produce a link that keeps working when it is pasted into Microsoft SharePoint.
Does it work with CtrlShare?
Yes. Used with CtrlShare, a template creates a link that points straight at the OneDrive document being co-authored, so the person you send it to lands in the live file.
Is there a trial?
No trial is needed, because FancyLinks is free to use from the start. The other CtrlDocs products each come with a 30-day trial. Ask us how to get FancyLinks and we answer the same working day.

More CtrlDocs add-ons for M‑Files

CtrlPortals

Dashboards and UI that make M‑Files yours

Record pages, forms, boards and dashboards inside M‑Files, set up around your own records for any process. Open a project, a customer or a document and see everything that belongs to it.

See CtrlPortals 

CtrlShare

Co-author in Office on any M‑Files, cloud or on-premise

Open an M‑Files document for colleagues and outside parties to edit together, in desktop Office or the browser. It comes back to M‑Files as a new version.

See CtrlShare 

CtrlScout

AI for your M‑Files vault, cloud or on-premise

Ask your M‑Files vault in plain words. CtrlScout finds the records, counts and charts them, summarises documents, drafts the email and suggests the details for a new document. It only sees what you can see.

See CtrlScout 

CtrlProcesses

Show your people how the work is done, inside M‑Files

Your Elements.cloud process maps inside M‑Files. Every step leads to its procedure, the record it produces and the standards that apply.

See CtrlProcesses 

CtrlTeams

Microsoft Teams, governed from M‑Files

Start a project in M‑Files and its team in Microsoft Teams is ready, with the right people in it and your folders and templates in place. What they write there is kept in M‑Files.

See CtrlTeams 

CtrlSync

Teams and SharePoint, filed with metadata and rights

People work in Teams or SharePoint, and the documents you want kept are copied to M‑Files with metadata, filed under their project with the access rights preserved.

See CtrlSync 

CtrlConnect

M‑Files details, right inside Teams and Outlook

An M‑Files link pasted into Teams or Outlook shows the record's title and description, and in Teams it comes with buttons that open the record. You can also search M‑Files from the Teams chat, on a phone too.

See CtrlConnect 

CtrlTime

Time tracking where the work happens

Record hours in a calendar inside M‑Files, on the customer or project they belong to. Approved weeks feed payroll, invoicing and project follow-up.

See CtrlTime